The Constitution of
National Art Education Association
of Kutztown University of Pennsylvania
NAEA BYLAWS
Last, but certainly not least...HAVE FUN!
Kutztown University of Pennsylvania National Art Education Association Student Chapter Bylaws
Bylaw I. Name
- Requirements for membership:
Last, but certainly not least...HAVE FUN!
Kutztown University of Pennsylvania National Art Education Association Student Chapter Bylaws
Bylaw I. Name
- The name of this organization shall be known as the Kutztown University Student Chapter of the National Art Education Association.
- The Kutztown University Student Chapter, as an established Chapter of the National Art Education Association, recognizes the supremacy of the National Constitution and Bylaws. These chapter bylaws shall pertain only to the Student Chapter and shall conform to and be used in conjunction with the National Constitution, Bylaws, and Policies.
- The purpose of this organization is to uphold a high standard of quality art education on campus, in the community and virtually to provide students with a smooth transition from art education preparation to professional practice.
- Section 1. Collegiate Member
- A collegiate member must be enrolled as an undergraduate student at Kutztown University of Pennsylvania. The chapter will be open to any and all those students who are interested in joining. Students will only be considered official members upon completion of the required functions for a given semester as outlined in Bylaw VI, Section 1.
- A collegiate member must be enrolled as an undergraduate student at Kutztown University of Pennsylvania. The chapter will be open to any and all those students who are interested in joining. Students will only be considered official members upon completion of the required functions for a given semester as outlined in Bylaw VI, Section 1.
- Section 2. Clinical Experience/ Student Teachers
- Student teachers shall remain as members of the chapter only upon completion of the student teacher membership requirements for a given semester found in Bylaw VI, Section 2. Members will only be considered student teacher members for the semester in which they are engaging in their professional semester/clinical experience; early field experience is not considered student teaching. Student teachers must also be collegiate members of the chapter one semester prior to their clinical experience in order to be recognized as a student teacher member.
- Student teachers shall remain as members of the chapter only upon completion of the student teacher membership requirements for a given semester found in Bylaw VI, Section 2. Members will only be considered student teacher members for the semester in which they are engaging in their professional semester/clinical experience; early field experience is not considered student teaching. Student teachers must also be collegiate members of the chapter one semester prior to their clinical experience in order to be recognized as a student teacher member.
- Section 3. Graduate and Post-Baccalaureate Students
- A graduate or post-baccalaureate student must be enrolled as such at Kutztown University of Pennsylvania. Graduate and post-baccalaureate students will be considered official members upon completion of the required functions in a given semester as outlined in Bylaw VI, Section 3.
- A graduate or post-baccalaureate student must be enrolled as such at Kutztown University of Pennsylvania. Graduate and post-baccalaureate students will be considered official members upon completion of the required functions in a given semester as outlined in Bylaw VI, Section 3.
- Section 4. Duration of Membership
- Active membership shall be attained every one or two semesters if completion of the required functions for each individual semester. At the beginning of a new semester, previous membership shall be dismissed; membership can only be earned upon completion of the required functions for each individual semester.
- Active membership shall be attained every one or two semesters if completion of the required functions for each individual semester. At the beginning of a new semester, previous membership shall be dismissed; membership can only be earned upon completion of the required functions for each individual semester.
- Section1. Members Meetings
- Members meetings shall be held every two weeks, following an Executive Board meeting. The Executive board shall decide regular meeting times.
- Members meetings shall be held every two weeks, following an Executive Board meeting. The Executive board shall decide regular meeting times.
- Section 2. Executive Board Meetings
- Executive Board meetings shall be held every two weeks, in between members meetings. The Executive Board shall decide regular meeting times.
- Executive Board meetings shall be held every two weeks, in between members meetings. The Executive Board shall decide regular meeting times.
- Section 3. Voting
- All Chapter decisions involving officer elections and bylaws revisions, except those otherwise designated within these Bylaws, shall be determined by majority vote in a members meeting. Only active shall vote in officer elections.
- All Chapter decisions involving officer elections and bylaws revisions, except those otherwise designated within these Bylaws, shall be determined by majority vote in a members meeting. Only active shall vote in officer elections.
- Section 4. Agenda
- The recommended agenda for the members meetings shall be as follows: Attendance, Agenda, Executive Board, Reports, Old Business, New Business, Announcements, and Adjournment.
- The recommended agenda for the members meetings shall be as follows: Attendance, Agenda, Executive Board, Reports, Old Business, New Business, Announcements, and Adjournment.
- Section 5. Meeting Attendance
- Attendance at members meetings is encouraged for all members of the Chapter. Students aspiring for official membership must attend the required amount of members meetings for a given semester set forth in Bylaw VI.
- Attendance at members meetings is encouraged for all members of the Chapter. Students aspiring for official membership must attend the required amount of members meetings for a given semester set forth in Bylaw VI.
- Section 1. Collegiate Members
- Collegiate members must attend two-thirds of the members meetings held within one semester. Active members also must take part in a minimum of four events to be considered an official member, if total reaches or surpasses eight events they shall be considered a distinguished member. The membership must attend and participate in activities and events advertised by chapter in order to be considered such. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
- Active Member: is attending meetings and events in goal of earning official membership.
- Official Member: earned membership by attending the minimum of four events and continues to be active within the chapter.
- Distinguished member: earned membership by attending a minimum of eight events and continues to be active within the chapter.
- Collegiate members must attend two-thirds of the members meetings held within one semester. Active members also must take part in a minimum of four events to be considered an official member, if total reaches or surpasses eight events they shall be considered a distinguished member. The membership must attend and participate in activities and events advertised by chapter in order to be considered such. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
- Section 2. Student Teachers
- Student teachers must attend at least two member’s meetings. Student teachers must also take part in three activities. Members failing to meet these requirements will not receive a certificate for official membership for the semester in question.
- Student teachers must attend at least two member’s meetings. Student teachers must also take part in three activities. Members failing to meet these requirements will not receive a certificate for official membership for the semester in question.
- Section 3. Graduate and Post-Baccalaureate Students
- Graduate and post-baccalaureate students must attend two meetings and two activities sponsored by the chapter, in either the Fall or Spring semester. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
- Graduate and post-baccalaureate students must attend two meetings and two activities sponsored by the chapter, in either the Fall or Spring semester. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
- Section 1. Executive Board
- The elected officers of the Student Chapter Executive Board shall be: Past President, President, President Elect (Presidential Team) Vice-President, Treasurer, Secretary, Public Relations, Social Media Outreach Chair, Conference Chair, and Membership Chair. The presidential team will consist of President Elect, President, and Past President.
- The elected officers of the Student Chapter Executive Board shall be: Past President, President, President Elect (Presidential Team) Vice-President, Treasurer, Secretary, Public Relations, Social Media Outreach Chair, Conference Chair, and Membership Chair. The presidential team will consist of President Elect, President, and Past President.
- Section 2. Qualifications for Office
- A. Executive Board
- All Executive Board offices shall be open to all members who have completed a minimum of one semester of official membership. The offices of Past President, President and President Elect are only open to members who have previously served on the executive board. In the event of a vacancy in the presidential team, only a member of the current presidential team or executive board or previous member of the executive board may fill the vacancy if the Vice-President declines. Students who are participating in their clinical experience may not serve as presidential elect or president, however they may serve as Past President.
- All Executive Board offices shall be open to all members who have completed a minimum of one semester of official membership. The offices of Past President, President and President Elect are only open to members who have previously served on the executive board. In the event of a vacancy in the presidential team, only a member of the current presidential team or executive board or previous member of the executive board may fill the vacancy if the Vice-President declines. Students who are participating in their clinical experience may not serve as presidential elect or president, however they may serve as Past President.
- B. Executive Board Dispositions
- Executive Board members are expected to adhere to professional responsibilities that come with their position. They must communicate professionally and appropriately when interacting with anyone on the chapter’s behalf. Executive members must consistently take initiative to attend and follow through with scheduled events and duties. Maintain fair and ethical behaviors and words by treating all people with respect even if disagreements arise. Lastly, they must be official members of the chapter.
- Executive Board members are expected to adhere to professional responsibilities that come with their position. They must communicate professionally and appropriately when interacting with anyone on the chapter’s behalf. Executive members must consistently take initiative to attend and follow through with scheduled events and duties. Maintain fair and ethical behaviors and words by treating all people with respect even if disagreements arise. Lastly, they must be official members of the chapter.
- A. Executive Board
- Section 3. Election Procedures
- A. Nominations and elections shall be held at the second to last meeting of the semester.
- B. Nominations for office will be closed at the last meeting prior to elections.
- C. Elections will be held at the last members meeting.
- D. All offices must be voted on by the Chapter, and determined by a majority vote. If a majority vote cannot be obtained, the President and Vice-President will issue a re-vote in which members running will give a few brief remark prior to the election
- E. Active, official, and distinguished members may vote in the officer elections. Eligible voters must have a certificate of completion or be considered an active member.
- Original: determined by obtaining a certificate of membership at the conclusion of each semester.
- F. Members may nominate other members or themselves to run for an executive position. Members may only run for one office.
- G. All members obtaining official and/or distinguished membership will be allowed to vote at either the alternate or regular meeting, depending on the meeting at which they are present.
- H. Nominees will give a speech prior to the elections. In the event of an absence of a member running for an executive board position, they will have the option to have their written statement read out loud to the membership by an executive board member.
- A member unable to be present at the alternate or regular meeting will be allowed to have his or her speech written out and read by a member of the executive board at the time of election in their absence.
- I. During election, all other nominees must exit the room during individual speeches.
- J. The President, President Elect, and Vice-President, (or a designee if the Vice President is running), shall tally the votes.
- A. Nominations and elections shall be held at the second to last meeting of the semester.
- Section 4. Term of Office
- Officers may serve in one position for one term consisting of two semesters. At the end of the term, a new election will be held for open offices, at which time, any officers who have served for a full term in a single position may run for re-election in that office.
- Officers may serve in one position for one term consisting of two semesters. At the end of the term, a new election will be held for open offices, at which time, any officers who have served for a full term in a single position may run for re-election in that office.
- Section 5. Vacancies
- Vacancies occurring during the year due to resignations, transfers, withdrawals from school, or removals from office shall be filled by holding special elections. Election procedures shall remain the same. Should the president elect resign, the current president has the option to choose to serve out the upcoming term as well and have an election for a new president elect. If the office of the president-elect becomes vacant and the current president does not wish to remain president for the upcoming term, the Vice-President shall automatically assume the position and, thereafter, a new Vice-President shall be elected. If the Vice-President declines, Past President or other members of the executive board are eligible to hold the office.
- Vacancies occurring during the year due to resignations, transfers, withdrawals from school, or removals from office shall be filled by holding special elections. Election procedures shall remain the same. Should the president elect resign, the current president has the option to choose to serve out the upcoming term as well and have an election for a new president elect. If the office of the president-elect becomes vacant and the current president does not wish to remain president for the upcoming term, the Vice-President shall automatically assume the position and, thereafter, a new Vice-President shall be elected. If the Vice-President declines, Past President or other members of the executive board are eligible to hold the office.
- Section 6. Removal from Office
- An officer may be removed from office by a two-thirds vote of the official/distinguished members for just cause including, but not limited to, negligence of duty or failure to meet the obligations and responsibilities of collegiate membership.
- An officer may be removed from office by a two-thirds vote of the official/distinguished members for just cause including, but not limited to, negligence of duty or failure to meet the obligations and responsibilities of collegiate membership.
- Section 1. Past President
- A. Serves for one semester
- B. Behaves as a consultant to the executive board
- C. Has previously served as President/President Elect
- D. Student teachers may serve as Past President if the term of Past President coincides with their clinical experience schedule
- A. Serves for one semester
- Section 2. President
- A. Represents the organization as a whole; for one semester or a two semester term
- B. Promptly completes all necessary forms as needed
- C. Aids Vice President in reserving all rooms needed for meetings and activities
- D. Holds mailbox key, and report new mail to all officers and members
- E. Checks and responds to campus email
- F. Oversees other officers
- G. Heads 11am members meetings with assistance of the President Elect
- H. Sends emails for upcoming events and meetings.
- I. Agrees to continue on to Past-President
- J. Serves for two semesters after holding the position of President Elect the previous semester.
- K. Contacts advisors and meets with them on a weekly basis.
- L. Makes final decision on what is considered an event.
- M. Creates member certificates for all members who qualify.
- N. Registers club with Kutztown University as well as register chapter with NAEA
- O. Applies for RAEA award on behalf of the chapter if not already holding the title.
- P. Keeps positive relationships with the previous collaborators, speakers, administrators and guests
- Q. Initiates, plans, organizes, and carries out a minimum of one activity and/ or fundraiser for each semester
- R. Student teachers may not serve as President if the term of president coincides with their clinical experience
- S. Contacts public safety and informs them on any use of the building and ask them to put us on their “Hot Sheet”
- T. Updates Engage web page
- A. Represents the organization as a whole; for one semester or a two semester term
- Section 3. President Elect
- A. Serves for one semester and agrees to continue on to the position of President and Past President
- B. Shadows the President
- C. Works with the President, Past President, and the executive board
- D. Works on planning his or her term of office for the upcoming semester
- E. Initiates, plan, organize, and carry out a minimum of one activity per semester
- F. Assists Presidents in running meetings and events
- G. The latest a member may run for President Elect is the first semester of their junior year, serving as President Elect in the second semester of the junior year, serving as President in the first semester of the senior year, and serving as Past President when student teaching.
- H. Student teachers may not serve as President Elect if the term of president coincides with their clinical experience; members running for President Elect must have two semesters of classes remaining prior to student teaching/clinical experience.
- I. Aids Vice President in reserving all rooms needed for meetings and activities - With help and/or President
- J. Assists in creating RAEA award application on behalf of the chapter
- K. Checks campus email
- A. Serves for one semester and agrees to continue on to the position of President and Past President
- Section 4. Vice President
- A. Serves for one semester. Option to serve for a two semester term.
- B. Is responsible for all presidential duties in the absence of the President or President Elect
- C. Updates and amend bylaws
- D. Organizes and carries out officer nominations
- E. Initiates, plan, organize, and carry out a minimum of one activity per semester
- F. Helps fellow E-Board members with their duties upon request
- G. Holds a poll to decide the best evening meeting time and platform to meet. Runs evening meeting
- H. Maintains closet organization and works with treasurer to replenish and purchase new supplies as needed
- I. Reserves all rooms needed for meetings and activities - With help of President elect and/or President
- J. Checks and responds to Student Chapter email as needed
- K. Updates and maintains Engage throughout semester
- L. Assists in creating RAEA award application on behalf of the chapter
- A. Serves for one semester. Option to serve for a two semester term.
- Section 5. Treasurer
- A. Organizes the funds of all fundraising activities.
- B. Makes all deposits at KUSSI
- C. Process all purchase orders, checks, and withdrawals.
- D. Maintains account balances
- E. Serves for at least one semester, up to a year
- F. Gathers cash boxes for events that require the exchange of money
- G. Collaborates with Conference Chair in organizing funds in relation to conferences
- H. Holds final say in which fundraisers are carried out for the semester
- I. Initiates, plan, organize, and carry out a minimum of one fundraiser per semester
- J. Assists Vice President in replenishing closet supplies
- A. Organizes the funds of all fundraising activities.
- Section 6. Secretary
- A. Records topics discussed at all officer and members meetings (Minutes)
- C. Maintains attendance sheets for members meetings
- D. Fills out and submits monthly activity report-
- E. Serves for at least one semester, up to a two semester term
- G. Creates sign up sheet for upcoming events
- H. Calculates and keeps track of members events
- I. Utilizes text messaging app to update members on events and changes. Maintains members cellular numbers by keeping them up to date and private. Removes cellular numbers immediately at request.
- J. Creates sign in sheets for in-person events, and screenshots participants for virtual events
- K. Initiates, plan, organize, and carry out a minimum of one activity per semester. Example: Sunday Fun-Day, Movie Day.
- L. Assists in creating RAEA award application on behalf of the chapter
- A. Records topics discussed at all officer and members meetings (Minutes)
- Section 7. Public Relations
- A. Initiates, plans, organizes, and carry out a minimum of one speaker event per semester.
- B. Keeps positive relationship with previous collaborators, speakers, administrations, and guests. Send thank you letters or emails.
- C. Takes advantage of the resources at the Office of Student Involvement and Engage to create posters, flyers, and promotional material for upcoming meetings and activities at least for days in advance.
- D. Creates and maintains informative literature, such as brochures about the club for prospective members
- E. Serves for one semester up to a two semester term.
- F. Sends flyers to surrounding school districts to advertise community based events Example: Friday Night Out
- G. Assists in creating RAEA award application on behalf of the chapter
- A. Initiates, plans, organizes, and carry out a minimum of one speaker event per semester.
- Section 8. Social Media Outreach Chair
- A. Records events from past meetings and activities on website and/or social media. Example: Facebook and Instagram
- B. Updates and maintains the NAEA bulletin board once a semester in the Sharadin Art Building
- C. Serves for one semester up to a two semester term.
- D. Creates, adds to and updates the Chapter’s website as needed.
- E. Maintains website and fixes problems as necessary.
- F. Keeps website up to date with current events and information in both the Chapter’s activities and the field of art education.
- G. Collects photos of events from members and takes photo at events he or she attends and upload to Google Drive in the appropriate folder
- H. Take (or collect) photos of E-board at the beginning of each semester for social media and bulletin board
- I. Is responsible for photographing events such as FNO’s or assigning another Member to do so if they are unable to attend.
- J. Organizes a scrapbook/album of previous activities, articles and other memorable events at the conclusion of the semester
- K. Initiates, plan, organize, and carry out a minimum of one fundraiser per semester
- L. Updates Google drive calendar of events on website
- M. Assists in creating RAEA award application on behalf of the chapter
- A. Records events from past meetings and activities on website and/or social media. Example: Facebook and Instagram
- Section 10. Conference Chair
- A. Serves for one semester or up to one year
- B. Initiates, plans, and organizes at least one fundraiser per semester-- profits for NAEA conference. Examples: Coffee cart, art auction, collaborative fundraisers (with other clubs), with local businesses and restaurants, etc.
- C. Assists with fundraisers/Activity that are brought on by other E-Board or NAEA members.
- D. Must work with the treasurer to keep track of the money raised and if the money is to be donated or saved in the NAEA account.
- E. Research and determine estimated cost for National and Pennsylvania Conference to create a budget: Transportation, Lodging, and Registration fee.
- F. Meet with President and Advisor to discuss sponsorship opportunities when necessary.
- G. Must hold an information meeting before PAEA and NAEA for the members that plan to attend.
- H. Assists in creating RAEA award application on behalf of the chapter
- A. Serves for one semester or up to one year
- Event Coordinator
- Serves for one semester up to a year
- Assists in assuring we have all supplies for events
- Contacts appropriate person for approval for upcoming events
- Holds informational meeting before PAEA and NAEA conferences
- Assists other eboard members with completing tasks
- Serves for one semester up to a year
- Section 11. Membership Chair
- Serves for one semester or up to one year.
- B. Initiates, plans, organizes, and carries out a minimum of one event per semester. Example: Sunday Fun-Day, Movie Day.
- C. Plan, propose, and carry out icebreakers during member meetings to engage, excite, and teambuild with members. At least three per semester if feasible.
- D. Plans at least one “Mishaps and Mayhem” event during their term for members with an experienced guest speaker, such as a student teacher, KU alumni, or local art educator. Responsible for personally thanking speaker with a small gift such as a thank you card (signed by membership), Kutztown pin, handmade item, etc. (purchases reimbursed, budget for gift under $10.00)
- E. Plans and promotes at least one merchandise order for the year, such as t-shirts, hoodies, lanyards, pins, stickers, bags, etc.
- F. Assists in creating RAEA award application on behalf of the chapter.
- Serves for one semester or up to one year.
- In regards to the National and Pennsylvania Conference fees, travel expenses, etc. The Student chapter will pay a portion of the expenses of each member that plans to attend. Amount will differ from year to year depending on event location, available funds and number of members planning to attend. The remaining balance of these fees will then have to be paid by that individual that plans to attend said event, in a timely manner.
- Members that fail to pay the remaining balance in a timely manner for the planned event will be taken off the attending roster.
- Amendments to these Bylaws must be approved by a three-fourths vote of the collegiate members that are in attendance either in person or virtually in order to be ratified.
- These Bylaws shall be reviewed/revised by the President and President- Elect with each transition.