$10.00 Dues Payment by end of Fall Semester (Only pay once, per semester) or be a National NAEA member
Attend meetings bi-weekly on Tuesday's at 11:00 or 5:00
Attend 2 community events through NAEA
Attend 2 in-house events through NAEA
Last, but certainly not least...HAVE FUN!
Kutztown University of Pennsylvania
National Art Education Association
Bylaw I. Name
The name of this organization shall be known as the Kutztown University Student Chapter of the National Art Education Association.
Bylaw II. Allegiance
The Kutztown University Student Chapter, as an established Chapter of the National Art Education Association, recognizes the supremacy of the National Constitution and Bylaws. These chapter bylaws shall pertain only to the Student Chapter and shall conform to and be used in conjunction with the National Constitution, Bylaws, and Policies.
Bylaw III. Purpose
The purpose of this organization is to uphold a high standard of quality art education on the campus and in the community and to provide students with a smooth transition from art education preparation to professional practice.
Bylaw IV. Membership
Section 1. Collegiate Member
A collegiate member must be enrolled as an undergraduate student at Kutztown University of Pennsylvania. The chapter will be open to any and all those students who are interested in joining. Students will only be considered official members upon completion of the required functions for a given semester as outlined in Bylaw VI, Section 1.
Section 2. Clinical Experience/ Student Teachers
Student teachers shall remain as members of the chapter only upon completion of the student teacher membership requirements for a given semester found in Bylaw VI, Section 2. Members will only be considered student teacher members for the semester in which they are engaging in their professional semester/clinical experience; early field experience is not considered student teaching. Student teachers must also be collegiate members of the chapter one semester prior to their clinical experience in order to be recognized as a student teacher member.
Section 3. Graduate and Post-Baccalaureate Students
A graduate or post-baccalaureate student must be enrolled as such at Kutztown University of Pennsylvania. Graduate and post-baccalaureate students will be considered official members upon completion of the required functions in a given semester as outlined in Bylaw VI, Section 3.
Section 4. Duration of Membership
Official membership shall be attained every one semester. At the beginning of a new semester, previous membership shall be revoked; membership can only be renewed upon completion of the required functions for each individual semester.
Bylaw V. Meetings
Section1. Members Meetings
Members meeting shall be held every two weeks, following an Executive Board meeting. The Executive board shall decide regular meeting times.
Section 2. Executive Board Meetings
Executive Board meetings shall be held every two weeks, in between members meetings. The Executive Board shall decide regular meeting times.
Section 3. Voting
All Chapter decisions involving officer elections and bylaws revisions, except those otherwise designated within these Bylaws, shall be determined by majority vote in a members meeting. Only active official members shall vote in officer elections.
Section 4. Agenda
The recommended agenda for the members meetings shall be as follows: Attendance, Agenda, Executive Board, Reports, Old Business, New Business, Announcements, and Adjournment
Section 5. Meeting Attendance
Attendance at members meetings is encouraged for all members of the Chapter. Students aspiring for official membership must attend the required amount of members meetings for a given semester set forth in Bylaw VI.
Bylaw VI. Required Functions
Section 1. Collegiate Members
Collegiate members must attend two-thirds of the members meetings held within one semester. Collegiate members also must take part in three activities sponsored by the chapter for both the Fall and Spring semesters. The chapter must sponsor all activities in order to be considered such. Members must also pay dues for each semester in order to obtain membership. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
Section 2. Student Teachers
Student teachers must attend two members meetings. Student teacher must also take part in 3 activities. One activity must be a presentation based upon their experiences while student teaching. The chapter must sponsor the activities in order to be considered such. Members must also pay dues for each semester in order to obtain membership. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
Section 3. Graduate and Post-Baccalaureate Students
Graduate and post-baccalaureate students must attend two meetings and two activities sponsored by the chapter, in either the Fall or Spring semester. Members must also pay dues for each semester. Members failing to meet these requirements will not receive a certificate of membership for the semester in question.
Bylaw VII. Officers
Section 1. Executive Board
The elected officers of the Student Chapter Executive Board shall be: Past President, President, President Elect (Presidential Team) Vice-President, Treasurer, Secretary, Public Relations, Historian, and Webmaster. The presidential team will consist of President Elect, President, and Past President.
Section 2. Qualifications for Office
A. Executive Board
All Executive Board offices shall be open to all members who have completed a minimum of one semester of official membership. The offices of Past President, President, President Elect, and Vice President are only open to members who have previously served on the executive board. In the event of a vacancy in the presidential team, only a member of the current presidential team or executive board or previous member of the executive board may fill the vacancy if the Vice-President declines. Students who are participating in their clinical experience may not serve as presidential elect or president, however they may serve as Past President.
Section 3. Election Procedures
A. Nominations and elections shall be held at the second to last meeting of the semester.
B. Nominations for office will be closed at the last meeting prior to elections.
C. Elections will be held at the last members meeting.
D. All offices must be voted on by the Chapter, and determined by a majority vote. If a majority vote cannot be obtained, the President and Vice-President will issue a re-vote in which members running may give a few brief remarks prior to the election
E. Only active official members may vote in the officer elections the is determined by obtaining a certificate of membership at the conclusion of each semester.
F. Members may nominate other members of themselves to run for an office. Members may only run for one office.
G. All members obtaining official membership will be allowed to vote at either the alternate or regular meeting, depending on the meeting at which they are present.
H. Nominees will give a speech prior to the elections. A member unable to be present at the alternate or regular meeting will be allowed to have his or her speech written out and read by a member of the executive board at the time of election in their absence.
I. During election, all other nominees must exit the room during individual speeches.
J. The President, President Elect, and Vice-President, (or a designee if the Vice President is running), shall tally the votes.
Section 4. Term of Office
Officers may serve in one position for one term consisting of two semesters. At the end of the term, a new election will be held for all open offices, at which time, any officers who have served for a full term in a single position may run for re-election in that office.
Section 5. Vacancies
Vacancies occurring during the year due to resignations, transfers, withdrawals from school, or removals from office shall be filled by holding special elections. Election procedures shall remain the same. Should the president elect resign, the current president has the option to choose to serve out the upcoming term as well and have an election for a new president elect. If the office of the president-elect becomes vacant and the current president does not wish to remain president for the upcoming term, the Vice-President shall automatically assume the position and, thereafter, a new Vice-President shall be elected. If the Vice-President declines, Past President or other members of the executive board are eligible to hold the office.
Section 6. Removal from Office
An officer may be removed from office by a two-thirds vote of the official members for just cause including, but not limited to, negligence of duty or failure to meet the obligations and responsibilities of official membership.
Bylaw VIII. Duties of Officers
Section 1. Past President
A. Serves for one semester B. Behaves as a consultant to the executive board C. Has previously served as President/President Elect D. Student teachers may serve as Past President if the term of Past President coincides with their clinical experience schedule
Section 2. President
A. Represents the organization as a whole; for one semester or term B. Promptly completes all necessary forms as needed C. Reserves all rooms needed for meetings and activities D. Holds mailbox key, and report new mail to all officers and members E. Checks campus email F. Oversees other officers G. Heads all members meetings H. Sends emails for upcoming events and meetings I. Agrees to continue on to Past-President J. Serves for one semester after holding the position of President Elect the previous semester K. Contacts advisers and meets with them on a weekly basis L. Assigns sign-in person for events in which the president cannot attend M. Assigns point values to events N. Creates member certificates for all members who qualify O. Registers club with Kutztown University As well as register chapter with NAEA P. Applies for budget for the following year Q. Applies for RAEA award on behalf of the chapter R. Keeps positive relationships with the previous collaborators, speakers, administrators and guests S. Initiates, plans, organizes, and carries out a minimum of one activity and/ or fundraiser for each semester T. Student teachers may not serve as President if the term of president coincides with their clinical experience
Section 3. President Elect
A. Serves for one semester and agrees to continue on to the position of President and Past President B. Shadows the President C. Works with the President, Past President, and the executive board D. Works on planning his or her term of office for the upcoming semester E. Initiates, plan, organize, and carry out a minimum of one activity and/ or fundraiser for each semester F. Runs meetings and events when president is unable to G. The latest a member may run for President Elect is the first semester of their junior year, serving as President Elect in the second semester of the junior year, serving as President in the first semester of the senior year, and serving as Past President when student teaching. H. Student teachers may not serve as President Elect if the term of president coincides with their clinical experience; members running for President Elect must have two semesters of classes remaining prior to student teaching/clinical experience.
Section 4. Vice President
A. Serves for one semester. Option to serve for a term. B. Is responsible for all presidential duties in the absence of the President or President Elect C. Updates and amend bylaws D. Organizes officer nominations E. Initiates, plans, organizes, and carries out a minimum of one activity for each semester F. Helps fellow E-Board members with their duties upon request
Section 5. Treasurer
A. Organizes all fundraising activities. B. Collects and records membership dues. C. Makes all deposits at KUSSI D. Process all purchase orders, checks, and withdrawals E. Maintains account balances F. Serves for a semester up to a year G. Gathers cash boxes for events that require the exchange of money H. Organizes funds in relation to conferences
Section 6. Secretary
A. Records topics discussed at all officer and members meetings B. Creates an agenda for members meetings C. Maintains attendance sheets D. Fills out and submit monthly activity report E. Serves for a semester up to a year F. Keeps member email list up to date, adds new members and revises list each semester, puts email list onto contacts of NAEA email G. Creates sign up sheet for every event H. Calculates and keeps track of points
Section 7. Public Relations
A. Schedules activities and speakers B. Keeps positive relationship with previous collaborators, speakers, administrations, and guests. Send thank you letters or emails. C. Creates and posts flyers for upcoming meetings and activities at least for days in advance. D. Creates and maintains information’s literature, such as brochures, on the club for prospective members E. Serves for a semester up to a year. F. Sends flyers to surrounding school districts to advertise community based events
Section 8. Historian
A. Records events from past meetings and activities B. Organizes a scrapbook/album of previous activities, articles, and meeting discussions C. Updates and maintains the NAEA bulletin board in the Sharadin Art Building D. Delivers a historian’s report to the chapter members at the conclusion of each semester E. Serves for a semester up to a year.
Section 9. Web Master
A. Creates and/or adds to the Chapter’s website as needed B. Maintains website and fixes problems as necessary C. Keeps website updated with current events and information in both the Chapter’s activities and the field of art education D. Updates Facebook group and KUnited page with current events and information E. Serves for a semester up to a year F. Collects photos of events from members and takes photo at events he or she attends G. Take photos of E-board at the beginning of each semester for the website
Section 10. Fundraising chair a. Serves for one semester or up to one year b. Must organize at least one fundraiser per semester for either NAEA or a charity organization. Examples: Coffee cart, art auction, collaborative fundraisers (with other clubs), or with local businesses, etc c. Must assist with fundraisers proposed by the president, vice president, president elect, or other NAEA members who may propose a fundraiser. d. Must work with the treasurer to keep track of the money raised and if the money is to be donated or saved in the NAEA account e. Must keep a running list of the dates, times, who volunteered, and the money raised during all fundraisers
Bylaw IX. Financial Obligations
Official members are required to pay dues each semester for an amount predetermined by the Executive Board. Dues must be paid prior to the last two meetings of each semester. If a member pays the dues at the beginning of the semester but does not fulfill other membership requirements, he or she is not eligible for a refund of dues.
Bylaw X. Financial Delinquency
Members who have not paid dues for a given semester will not be recognized as an official member.
Bylaw XI. Amendments
Amendments to these Bylaws must be approved by a three-fourths vote of the collegiate members in a members meeting in order to be ratified.
Bylaw XII. Review
These Bylaws shall be reviewed/revised by the Executive Board at least once every five years, beginning from the date cited below.